Website Help - Doing the Peal

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Step-by-step instructions for typing the Peal

Print this page and to keep it handy while you work.

1. Go to www.canandaiguarotary.org

2. Click on "Administration Login" on the left, and enter your email and password and login.

3. Click on "Canandaigua Rotary" (this takes you to a help page, not a page where you can actually do anything).

4. Click on "Main Menu".

5. Click on "Newsletter/Press Release".

At this point  you make a choice. If you want to use Microsoft Word and upload your finished newsletter as a Word or .pdf document, click on the "Add PDF or Word Newsletter Link" and then proceed to upload your file. Otherwise, to create your newsletter right on the website, continue on with step 6 below.

6. Click on  "Add/Create HTML Newsletter/PR".

7. This brings you to a page that has a template for the newsletter. You can give it a title.

At this point you can start working in the little sub-window to create the Peal newsletter. That little sub-window you will be working in has its own scrollbar on the right to move up and down the page if you need to.

8. Highlight the bold "put date here" and type the date the Peal will be distributed, and replace the XX with the appropriate number.

9. All you need to do is add your information to this template.  Just highlight the text already in each section, and start typing. That replaces it with your own typing. You can do a couple of "enters" when you want a new paragraph to make it look good.

If you accidentally change some of the material provided by the template, you can just re-type it it. Don't worry, you aren't actually changing the template, you are just changing your copy on your newsletter. You can use the toolbar at the top of the little window to do Bold, Italic, underline, etc. just like in a Word document.  For example, if you want to Bold a phrase, just click-and-drag over that phrase to highlight it, and then click the bold B up in the menu. Note: Please use only black text -- it makes the printed version look better.

10. When you are all done, click the "Save" button at the bottom.

At that point your newsletter is saved as a draft. If you see an error, just click on "Edit this Page" in the upper right, fix the error, and Save. 

After Saving, you need to make sure the Newsletter is going to fit on one legal-size page. Click on "Print this page" in the upper right of the Newsletter draft. That may open a window to select your printer -- you can close that little window. But you should get a new window that shows the newsletter, and you need to click on that window, and in the browser menu at the top do File / Page Setup and make sure Legal paper size is selected.  Click OK and then do File / Print Preview and see if the newsletter fits on one page.

If it runs a little over one page, not to worry, when it is printed at Moore Printing they can resize it to fit. If it runs way over one page, close the print preview and the printing window, and go back and edit the newsletter to take some words out, or if you can't really afford to do that, as a last resort you can highlight all the newsletter from the last horizontal line down, and set the font size to #2, which is 10 point print.  And then check to make sure it fits on one page.

When you like it, you can publish it:

11. To publish, click on "My Pages" at the top.

12. Click on Publish.

That should do it.  Now the newsletter should be available to everyone using the website. But suppose you see an error and need to know how to fix errors in the published Peal:

13. When you are logged in as admin, open the newsletter page, There is an edit option in the upper right corner of your screeen.  Click on that Edit link, make your changes, Save, and then go to "My Pages" in the menu at the top and publish the page.

14. When all is done, drop an email to Donna Miller or Janine to let them know it is ready to print.